406 South Pearl Street New London, Wisconsin 54961 • (920) 982-8519

Meeting Room Policy

Submitted by admin on 11/05/2009

Adopted: 12-6-88
Effective: 1-1-89
Revised: 2-1-93
Revised: 11-21-00
Revised: 02-19-07

The meeting room in the New London Public Library is available for use by community groups. Use of the meeting room is subject to the rules and regulations established by the New London Public Library/Museum Board of Trustees.  Persons or groups wishing to reserve the meeting room shall file a request form with the library director or her agent.  The library director (or her agent) shall approve all requests unless special circumstances require the board's approval.

Meeting room use:

  1. When the Library, Museum or City does not need the meeting room, it is available for public use.
  2. Use is scheduled on first come, first serve basis.  The room may be reserved no more than six months in advance.
  3. Children or young adult groups must be under adult supervision.
  4. Groups must provide their own supplies and remove all refuse.
  5. Food may be served, but no cooking is allowed except for the preparation of coffee or other non-alcoholic beverages.
  6. The meeting room and kitchen must be left in a neat and clean condition.  All furniture must be returned to its original location.
  7.  The library will not be responsible for any personal property, equipment, or displays used by the groups.
  8. A member of the group must file a request form and sign a statement accepting responsibility for damage to library property.  Any damage to library property will be the responsibility of the said individual.
  9. The meeting room may not be used for profit-making or sales solicitations.  Any advertisements inviting the public to a meeting at the library shall include the words;"Use of a City of New London facility by this organization constitutes neither approval or endorsement of its products or services".
  10. No charge is made for use of the meeting room.  
  11. The room may not be scheduled later than the closing of the library.
  12. Any group, which has abused the facilities or regulations, will not be allowed to use the facilities for one year following the infraction.
  13. Any exceptions to these rules must be authorized by the New London Public Library/Museum Board of Trustees.