Personnel Policy - Addendum
Adopted: 10-89
Amended: 2-92
Amended: 3-93
Amended: 9-93
Amended: 8-95
Amended: 11-00
Amended: 11-04
The Board of Trustees of the New London Public Library has adopted the Employees Personnel Policies and Procedures Manual of the City of New London, Wisconsin, as the basis for most personnel policies. The board has decided to make these statements to clarify and reflect the library's special needs.
The Library Board requires that all employees will work morning, afternoon, and/or evening hours as scheduled throughout the Library's calendar year.
Work Schedule: Full-time employees will work for 40 hours a week, 37 1/2 hours of that time will be work hours; 2 1/2 hours of that time will be designated for lunch. Daily breakdown: 7 1/2 hours a day will be work hours, 1/2 hour a day will be lunch. Any part-time employee working at least five and one-half hours will be entitled to take a 30-minute lunch. Lunch is not compensated.
Breaks: Full-time employees are entitled to 1 (one) fifteen-minute break for every four hours worked, or 2 (two) breaks a day. Breaks must be taken in a whole 15-minute block of time; they cannot be broken in smaller increments of time throughout the day. Time designated for breaks will not be allowed to accumulate to allow the employee to leave early or come in later, or to take longer lunch breaks. Part-time employees are entitled to 1 (one) fifteen minute break for every four hours worked.
Employees who smoke must use their designated break time for this purpose. There will be no other time taken during the working day for this purpose.
Compensatory Time: When salaried employees work the Saturday schedule during the fall and winter months, the employee may take compensatory time. That compensatory time will be reimbursed on an hour-for-hour basis. The scheduled time to work on Saturdays is 9:00 AM to 2:00 PM. Salaried and part-time employees may take a 1/2-hour break for lunch on Saturdays. The total time compensated for working on a Saturday is five hours. Employees are not encouraged to come in earlier or stay later on Saturdays for the purpose of gaining more compensatory time during the week. Part-time employees may not take compensatory time for Saturday hours. They will be paid for this time in addition to their regular weekly hours.
Sunday hours will be compensated at time and one half pay rate.
The Library Director may accumulate compensatory time.
Holiday Pay: These are the paid holidays for the salaried positions:
January: 1 New Year's Day
Mid-February: President's Day
May: Memorial Day
July: Independence Day
September: Labor Day
November: Thanksgiving Day
December: Christmas Eve Day, Christmas Day, New Year's Eve Day
Floating Day (Personal Day)
Part-time employees will not be paid for holidays. Any leave taken will not be compensated.
Vacation: Paid vacation is earned by permanent full-time employees according to the following schedule:
2 weeks after 1 year
3 weeks after 6 years
4 weeks after 12 years
5 weeks after 18 years
6 weeks after 25 years
Vacation: Paid vacation is earned by permanent part-time employees according to the following schedule:
1 week after 1 year
2 weeks after 2 or more years
Vacation will be prorated on actual hours worked the previous year.
Employees shall accrue their appropriate vacation amounts on their employment anniversary date.
Scheduling of Vacation: The preference of granting vacation leave shall be the following:
Library Director
Adult Librarian and Children's Librarian - by seniority
Assistant Librarians - by seniority
Sick Leave Allowed: There will be no sick leave granted to permanent part-time employees.
Educational Reimbursement: The Board of Trustees recognizes that well trained and educated staff members are essential to the provision of quality library service. Support for such educational activities will vary from allowing employees to attend such events on work time or accommodating scheduling to allow attendance or a partial reimbursement of expenses as the budget will permit or the Board may grant other arrangements as deemed necessary.
Workshops and/or Conferences: All regular staff members and members of the Board of Trustees are eligible to receive support for attendance at workshops and conferences related to the work of the library. Employees will normally be granted library work time to attend these courses, and are usually granted tuition or registration, and reimbursement of expenses if the budget allows. Employees and trustees are encouraged to apply for scholarship money if available for expenses incurred. First preference for workshop or conference attendance will be given to the personnel who must maintain their minimum professional certification.
Evaluation Procedure: All employees have a right to know how well their supervisors evaluate their job performance. Periodic evaluation gives them the formal opportunity to ask questions about their job description and their job assignments, and to improve themselves and their job performance. Evaluations are normally performed at the end of each probationary period, and thereafter, annually. However, a supervisor may elect to evaluate any staff member at any time it is deemed necessary or useful. The director of the library will be formally evaluated annually by the Board of Trustees.
